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Roll Call & Signups

Manage player attendance with RSVP confirmations, waitlists, and a dedicated roll call page before tournaments start.

Overview

The roll call system ensures the right players are confirmed before a tournament begins. Admins freeze signups, review attendance on a dedicated page, and start the tournament with the confirmed roster.

Roll Call Demo
20-player roll call: confirming attendance and starting a tournament

Watch roll call demo

Flow

stateDiagram-v2
    [*] --> Upcoming: Event created
    Upcoming --> SignupsOpen: Admin opens signups
    SignupsOpen --> RollCall: Admin starts roll call
    SignupsOpen --> InProgress: Auto-start (no roll call)
    RollCall --> InProgress: Admin starts tournament
    InProgress --> Completed: Tournament finishes
    SignupsOpen --> Cancelled: Admin cancels
    RollCall --> Cancelled: Admin cancels
Hold "Alt" / "Option" to enable pan & zoom

1. Signups Open

Players RSVP from the event page. Each signup shows:

  • Position number (#1, #2, ...) — first-come-first-served
  • Status badge — RSVP, Pending Approval, Approved, Confirmed, Waitlisted
  • UserStrip — avatar, name, positions, MMR badges

Admin actions per signup: Approve, Reject, Confirm.

2. Start Roll Call

Admin clicks "Start Roll Call" on the event page. A confirmation dialog appears:

"Freeze signups and begin roll call? Players will need to be confirmed before the tournament can start."

After confirming, the browser navigates to /rollcall/:eventId.

3. Roll Call Page

The dedicated roll call page (/rollcall/:eventId) shows:

  • Header with back button, event name, state badge
  • Summary badges — "X confirmed / Y needed" and "Z awaiting"
  • Confirmed section — players who confirmed (with Remove button)
  • Awaiting Confirmation section — approved players (with Confirm + Reject buttons)
  • Other section — any remaining signups

4. Start Tournament

When enough players are confirmed (meets min_players threshold), the "Start Tournament" button enables. A confirmation dialog shows:

"Start the tournament with X confirmed players?"

After confirming, the tournament is created with the confirmed roster and the browser navigates back to the event page.

Waitlist

When an event reaches max_players, new RSVPs go to the waitlist:

  • Position tracking — each waitlisted player gets a queue position
  • Automatic promotion — when someone cancels or is rejected, the next waitlisted player is promoted
  • Waitlist tab — always visible on the event page with count, even when empty

RSVP Behavior

Action Result
RSVP (first time) Creates signup with status based on event config
RSVP (already signed up) Error toast: "User has already signed up"
Cancel RSVP Sets status to cancelled, opens slot for waitlist
RSVP after cancel Deletes old signup, creates fresh one
RSVP when full Added to waitlist with position number

Configuration

These event config fields control signup behavior. Game column flags fields that only apply to one game type (Dota 2 vs Deadlock).

Field Default Game Description
auto_approve false any Auto-approve signups (skip pending state)
auto_confirm false any Auto-confirm approved signups
max_players null any Maximum signups before waitlisting
min_players null any Minimum confirmed players to start tournament
roll_call_enabled false any Require roll call before tournament start
require_steam_id false any Require Steam ID (Dota Friend ID / Deadlock Friend ID) for approval
require_profile_complete false any Require complete profile for approval (per-game definition: Dota needs rank + positions; Deadlock needs rank text)
require_mmr_verified false Dota Require admin-verified MMR for approval
allow_active_mmr true Dota Allow signups that claim a current MMR rank
allow_previous_rank true Dota Allow signups that record a previously-held rank (no current screenshot required)
allow_battlecup_rating true Dota Allow Battle-Cup-only signups (rank_status="never" + tier)
min_mmr null Dota Minimum MMR threshold for auto-approval
discord_require_rank_screenshot false Dota Discord/web modal require a .png/.jpg/.jpeg/.webp rank screenshot for rank_status="active" only — "previous" rank captures the medal+star without a screenshot
discord_require_battlecup_screenshot false Dota Require a Battle Cup screenshot for rank_status="never"